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Ice Ledger

Online Manual


Ice Ledger is a fully featured piece of business accounting software that contains a huge list of features. Whilst we endeavour to provide an accurate manual to help you get the most from system, we also appreciate how daunting pages of text can be, with this in mind, we have produced a short video, on Youtube® that gives you an overview of the system.

Please note that this section of the website is work in progress and isn't fully complete.




Sales Ledger

Sales Ledger


Manage Customer Details including bank details, addresses, notes and logs. With easy access to statistical information such as Trading Figures, Account Activity and others.

Address Book for multiple customer branches / delivery locations, Reminders when customers next contact,Notes to record pertinent information, Logs for any promises made / permanent notes that can not be amended. Invoices issued to selected customer.


Create Quotes or Orders, Allocate Stock, Print documents such as Delivery Notes, Picking Lists and more.

Stock Allocation

Allocate Stock to Orders manually or automatically.


Ship an Order, View, Print or Generate an Invoice


Create, Edit and Print Sales Invoices and Credit Notes.

Purchase Ledger

Purchase Ledger


Manage Supplier Account Details

PO Enquiries

Create purchase enquiries to send to multiple suppliers and analyse their replies to get best prices.


Create / generate purchase orders.

Deliveries (GRN)

Match delivery details on Goods Received Notes to purchase orders and book received items in to stock.


Create supplier invoices from information on purchase orders and GRN and thus circumvent manual entry of lengthy supplier invoices.

Stock Control

Stock Control

Stock List

Manage Stock Record | Multiple prices | Quantity Based Discounts| BOM | Pre / Back Orders


View / analyse all stock sales / purchases and adjustments.

Pre Orders

Quick overview of stock items currently on sales orders with un-allocated stock i.e. pre / back orders.

Stock In

Book stock in, bypassing purchase order processing.

Stock Out

Book stock out, bypassing sales order processing.

Write Off

Scrap damaged or obsolete stock.


Increase the stock level in existing specific batches of stock.


Increase the stock level in existing specific batches of stock.


Moved between depots. This option is available when number of depots are set to 2 or more in system configurations.


Integrated intrastat reporting for trading to and from Europe.




Customer Receipts

Record payments received from customers and match them against customer invoices and credit notes.

Supplier Payments

Record payments made to suppliers and match them against supplier invoices and credit notes.


Record payments received from sales and other sources for which sales invoices have not been created.

Customer Receipts

Record payments made for purchased goods and services for which there are no purchase invoices on the system.

Cancel Receipts

Cancel payments received from customers .

Cancel Payments

Cancel payments recorded for purchased goods / services.

Supplier Remittance

Create supplier payment remittance advice notes for payments submitted.

Contra Entries

Match payments you owe to suppliers against payments owed to you buy from and sell to the same company.

Nominal Ledger

Nominal Ledger

Audit Trail

View list of all transactions with extensive facilities to filter / search past transactions.

Nominal Codes

Create / Edit and Manage nominal codes together with Nominal Groups and Categories.


Facility to create Journal entries.

Cancel Journals

Cancel / reverse previously enetered Journal entries.

Bank Reconciliation

Reconcile bank statements with system entries.

Bank Transfers

Transfer funds between multiple back accounts including different currency back accounts.

VAT Return

Produce VAT return report.


Reports Editor


Create new & edit existing reports using the built-in full report designer.


User Login


To restrict access to the system and enable the user login feature, you must create user accounts and grant them appropriate privileges.

Opening Screen

Opening Screen

Top Menu

Provides access to all system options, subject to user access privileges.

Left Bar Menu

Main options, divided by system modules.

Home Button

Main options, divided by system modules.

Top Icons

Utilities / features that are widely accessible throughout the application.

Status Bar

Displays important system information.

Main Window

Displays company and registration information.



Tax Codes


Credit Status

Account Status

Credit Agencies


Multi-Currency with ability to easily define / set exchange rates.


Extinsive range of configurations to allow system customisation.

User Access

Multi-user system that allows you to control individual user access to module and sub-module level.



Data Processing Utility

Data processing utility that allows Data Import, Export and to Process bulk data. Also Unit Price Calculator to calculate unit price based on gross price of items priced in bulk quantities.

Multi Currency

Multi-Currency system with facilities for multiple bank accounts of differing currencies.

Multi User

Setup any number of user login accounts with separate, individual user access to different parts of the system.




Support| Frequently Asked Questions

eCommerce Web Shop

Development planned

Customer Relations Manager

Development planned


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